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ChatGPT For Teams | 4-Session Practical Programme | Hartz AI Academy
ChatGPT For Teams workshop

ChatGPT For Teams - 4-session practical programme

A four session live course that teaches your team how to use ChatGPT confidently for communications, admin, safeguarding style tasks and document work, using real scenarios from their roles.

4 x 1 hour live sessionsGroup size 8 to 20Scenario based learning
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A practical ChatGPT programme for real work

ChatGPT For Teams is designed for people who do not live in technical roles, but who write a lot of emails, reports, policies or event communications and want to use AI as a safe, sensible helper rather than a mysterious black box.

Across four live sessions, participants learn how to use ChatGPT as a practical tool for communication and document work, with a strong emphasis on safe use, clear prompts and realistic expectations.

Every exercise uses examples drawn from your organisation, so the learning connects directly to the work people are doing day to day.

Key outcomes for participants

By the end of the programme, participants will be able to use ChatGPT with more confidence, clarity and judgment in their day to day work.

  • Explain what ChatGPT is and what it can and cannot do.
  • Write clear prompts that give useful and reliable outputs.
  • Adapt messages for different audiences such as parents, volunteers, staff and partners.
  • Create a role specific AI expert they can reuse for their own job.
  • Upload policies, reports and plans, then turn them into summaries, checklists, FAQs or draft communications.

Session outline

Each session combines short explanations with live demonstration and hands on exercises using examples from your teams.

Session 1

AI foundations and prompting skills

  • What ChatGPT is and how it works in simple language.
  • Safe, sensible use at work.
  • Prompt patterns that avoid common pitfalls.
  • Exercise: each person brings a real scenario, writes prompts and compares with example answers.

Session 2

Writing for different scenarios

  • Structuring messages for different audiences.
  • Rewriting content to match tone and reading level.
  • Using ChatGPT for emails, reports, updates, training outlines and social posts.
  • Exercise: each person turns a real scenario into tailored outputs for at least two audiences.

Session 3

Building your AI expert

  • What an AI persona is and when to use one.
  • Designing a role specific AI helper, for example data analyst, communications officer, safeguarding adviser or event planner.
  • Testing and refining the persona on live work tasks.
  • Exercise: each person designs their own persona, trials it on a real task and adjusts the instructions.

Session 4

Working with documents

  • Uploading policies, reports and plans safely.
  • Asking effective questions of long documents.
  • Turning documents into summaries, FAQs, checklists and draft briefings.
  • Exercise: each person uploads a document from their role and creates at least three useful outputs.

Practical details and logistics

The programme is designed to be simple to schedule and run, with minimal disruption to day to day work.

  • Delivery. Live online through your preferred meeting platform.
  • Scheduling. Sessions can be weekly or more concentrated depending on your availability.
  • Group size. 8 to 20 participants per cohort works best for interaction and support.
  • Materials. Participants receive prompt patterns, checklists and notes they can reuse after the course.

Ready to run ChatGPT For Teams in your organisation

We will discuss your context, team size and goals, then confirm a schedule that works for your organisation and fits alongside your other AI plans.

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