Turn AI Strategy Into
Working Systems
Hartz AI helps UK SMEs move from ideas and slides to working AI workflows, tools, and automations that fit how your organisation actually operates.
We focus on practical implementations that teams can understand, trust, and improve over time. No black boxes, no mystery, and no systems that only one person can maintain.
Is AI Implementation The Step You Are At?
Implementation is usually the right focus if:
- You already understand AI basics and have some sense of where it could help.
- You have ideas or opportunities identified through consultancy or internal work.
- You want to see real workflows and systems, not just more discussion.
- You are ready to involve specific teams and processes in change.
If you are earlier in the journey, AI training or consultancy might be a better starting point.
Start with AI consultancy insteadWe implement AI workflows and systems for SMEs across sport, charities, professional services, education, and real estate in the UK.
What We Mean By "AI Implementation"
AI implementation is about turning ideas, strategies, and experiments into real systems that people actually use. It is where we move from "could" and "should" to "this is how it works here now".
At Hartz AI, implementation work focuses on:
- Designing AI workflows that match your processes and tools.
- Configuring and connecting AI tools in a way teams understand.
- Running pilots and iterations so systems are tested before wider rollout.
- Supporting change management, training, and documentation.
The goal is not to install a tool and walk away. The goal is to embed AI into how work gets done, in a way that feels sustainable for your people.
Talk about an AI implementation projectWho AI Implementation Is For
AI implementation is best suited to organisations that:
- Already have leadership buy in and at least some agreed AI direction.
- Have identified specific processes, teams, or journeys to improve.
- Are willing to invest time from internal stakeholders, not just budget.
- Care about doing things safely and responsibly, not just quickly.
If you are still deciding what to prioritise or how AI fits into your strategy, AI consultancy is usually the right step before implementation.
Start with consultancyMain Ways We Deliver AI Implementation
Implementation work can be small and focused or broader and more ambitious. These patterns cover the most common ways we work with SMEs to get AI into real workflows.
Rapid AI Pilots
Short, focused projects that test a specific AI use case with a small team, so you can learn quickly and reduce risk before scaling.
- Define a clear question, process, or use case to test.
- Build a simple but real workflow or prototype.
- Evaluate impact and decide whether to scale, adjust, or stop.
AI Workflow Automation Projects
Projects that design and implement AI powered workflows across teams or functions, usually connecting multiple tools and steps.
- Map current and desired processes with your teams.
- Design AI infused workflows that reduce manual effort.
- Implement, test, and refine with real users.
AI Tool Rollouts And Integrations
Structured rollouts of AI powered tools and platforms, supported by sensible governance, training, and change management.
- Choose the right tools based on your context, not trends.
- Plan phased rollouts that give teams time to adapt.
- Integrate tools with existing systems where possible.
How AI Implementation Fits With Training, Consultancy And Bespoke Work
Implementation is the bridge between planning and long term capability. It connects what you have learned and decided with how people actually work day to day.
STEP 1
Learn And Align
Use AI training to build shared understanding and get teams comfortable with AI concepts and tools.
AI TrainingSTEP 2
Decide And Prioritise
Use AI consultancy to decide where AI can add the most value and which projects to focus on first.
AI ConsultancySTEP 3
Implement And Prove
Use AI implementation projects to build real workflows, run pilots, and prove value with teams.
AI ImplementationSTEP 4
Scale And Specialise
Move into bespoke AI solutions and champion programmes to scale what works and embed capability.
Bespoke AI SolutionsWhat Organisations Gain From AI Implementation
AI implementation is where the value starts to show up in day to day work. It is also where trust is built, because people can see and feel the difference.
- Real workflows that save time, reduce errors, or improve quality.
- Better adoption because teams are involved in design and testing.
- Clearer evidence about what works and what does not before scaling.
- Foundations for bespoke systems that can be built on top of proven patterns.
Is An Implementation Project The Right Next Step?
AI implementation is usually the right next move if:
- You can name a specific process or journey that AI could realistically improve.
- You have at least one team who is open to trying something new.
- You want to learn through doing, not just more analysis.
- You are prepared to give a project the time and attention it needs to work.
If you have multiple ideas and are not sure which to start with, we can help you shape a sensible project during an initial consultancy conversation.
Common Questions About AI Implementation With Hartz AI
These questions cover how we think about implementation, how projects are scoped, and how we work with your teams.
Do you only work with certain tools or platforms?
We are tool agnostic and start from what you already use where possible. We will recommend tools when helpful, but the priority is always fit with your context and goals, not pushing a particular vendor.
How do you manage risk and governance during implementation?
Governance and safety are built into how we design and deliver projects. That includes sensible access controls, clear guidelines for use, and alignment with any existing policies you already have. For more complex contexts, we can combine implementation with governance work through consultancy and fractional CAIO support.
Learn about governance supportWill our teams get training as part of implementation?
Yes, in practice almost every implementation project includes some training. People need to understand what the system is doing, how to use it well, and what to do when something looks wrong. We can also connect implementation to your wider AI training or champion programmes.
Explore AI training optionsWhen does it make sense to move from implementation to bespoke AI solutions?
Once you have proven value with pilots or workflow projects and can see a clear pattern worth investing in, it often makes sense to consider a bespoke AI solution. At that point we can help you decide whether to keep extending existing tools or design something more custom.
Explore bespoke AI solutionsReady To Turn AI Ideas Into Working Workflows?
If you are ready to move beyond conversation and pilots that never quite land, we can help you scope and deliver AI implementation projects that fit your organisation and give your teams something solid to build on.
